betaSENSE GmbH takes the protection of your personal data (“data”) very seriously. Therefore, we naturally follow the legal regulations on data protection. It is important to us that you know at all times which of your data we collect, process and use, when and for what purposes. Therefore, you will find detailed information below about the data collection and processing we carry out.

We collect, process and use (“process”) your data for contact requests. In addition, we store your data anonymously or pseudonomously in order to continuously improve our services for you.

In the following, we present our data processing procedures in detail:

1. Name and contact details of the responsible person

This privacy policy provides information about the processing of personal data on the betaSENSE GmbH website.

Person responsible: Prof. Dr. Klaus Gerwert

The company does not require a data protection officer.

2. Scope and purpose of the processing of personal data

2.1 Calling up the website

When this website is accessed, data is automatically sent to the server of this website by the Internet browser used by the visitor and stored in a log file for a limited period of time. Until automatic deletion, the following data is stored without further input by the visitor:

• IP address of the visitor’s terminal device,
• Date and time of access by the visitor,
• Name and URL of the page accessed by the visitor,
• Website from which the visitor accessed the website (so-called referrer URL),
• Browser and operating system of the visitor’s terminal device as well as the name of the access provider used by the visitor.

The processing of these personal data is justified according to Art. 6 para. 1 sentence 1 letter f) DSGVO. The agency has a legitimate interest in processing data

• to establish the connection to the website of betaSENSE GmbH quickly,
• to enable a user-friendly application of the website,
• to recognize and guarantee the security and stability of the systems and
• to facilitate and improve the administration of the website.

The processing is explicitly not carried out for the purpose of gaining knowledge about the person of the visitor of the website.

2.2 Contact form

Visitors can send messages to betaSENSE GmbH via an online contact form on the website. In order to receive a reply, at least a valid e-mail address is required. All other information can be provided voluntarily by the inquiring person. By sending the message via the contact form, the visitor consents to the processing of the transmitted personal data. The data processing is carried out exclusively for the purpose of handling and answering inquiries via the contact form. This is done on the basis of the voluntarily given consent pursuant to Art. 6 para. 1 sentence 1 letter a) DSGVO. The personal data collected for the use of the contact form will be automatically deleted as soon as the request is completed and there are no reasons for further storage (e.g. if the visitor wishes to be added to the “waiting list”).

3. transfer of data

Personal data will be transferred to third parties if

• the data subject has expressly consented to this in accordance with Art. 6 Para. 1 Sentence 1 Letter a) DSGVO,
• the transfer is necessary for the assertion, exercise or defense of legal claims pursuant to Art. 6 para. 1 sentence 1 letter f) DSGVO and there is no reason to assume that the data subject has an overriding interest worthy of protection in the non-disclosure of his or her data,
• a legal obligation exists for the data transfer according to Art. 6 para. 1 sentence 1 lit. c) DSGVO, and/or
• this is necessary for the fulfillment of a contractual relationship with the data subject according to Art. 6 para. 1 sentence 1 letter b) DSGVO.

In other cases, personal data will not be disclosed to third parties.

4. your rights as a data subject

Insofar as your personal data is processed on the occasion of your visit to our website, you are entitled to the following rights as a “data subject” within the meaning of the GDPR:

4.1 Information

You can request information from us as to whether personal data of yours is being processed by us. There is no right to information if the provision of the requested information would violate the duty of confidentiality pursuant to Section 57 StBerG or if the information must be kept secret for other reasons, in particular due to an overriding legitimate interest of a third party. Notwithstanding this, there may be an obligation to provide the information if your interests outweigh the interest in secrecy, in particular taking into account imminent damage. The right to information is also excluded if the data is only stored because it may not be deleted due to legal or statutory retention periods or exclusively serves the purposes of data security or data protection control, provided that the provision of information would require a disproportionately high effort and processing for other purposes is excluded by appropriate technical and organizational measures. If the right to information is not excluded in your case and your personal data is processed by us, you can request information from us about the following:

• Purposes of processing,

• Categories of personal data processed by you,
• Recipients or categories of recipients to whom your personal data are disclosed, in particular in the case of recipients in third countries,
• if possible, the planned duration for which your personal data will be stored or, if this is not possible, the criteria for determining the storage period,
• the existence of a right to rectify or erase or restrict the processing of personal data concerning you or a right to object to such processing,
• the existence of a right of appeal to a supervisory authority for data protection,
• if the personal data have not been collected from you as the data subject, the available information on the origin of the data,
• if applicable, the existence of automated decision-making, including profiling, and meaningful information about the logic involved and the scope and intended effects of automated decision-making,
• if applicable, in the case of transfer to recipients in third countries, unless there is a decision by the EU Commission on the adequacy of the level of protection pursuant to Article 45(3) of the GDPR, information on what appropriate safeguards are provided pursuant to Article 46(2) of the GDPR to protect the personal data.

4.2 Correction and completion

If you discover that we have inaccurate personal data about you, you may request that we correct this inaccurate data without delay. In the case of incomplete personal data concerning you, you can demand that it be completed.

4.3 Deletion

You have a right to erasure (“right to be forgotten”), unless the processing is necessary for the exercise of the right to freedom of expression, the right to information or for compliance with a legal obligation or for the performance of a task carried out in the public interest and one of the following reasons applies:

• The personal data are no longer necessary for the purposes for which they were processed.
• The justification basis for the processing was solely your consent, which you have revoked.
• You have objected to the processing of your personal data which we have made public.
• You have objected to the processing of personal data that we have not made public and there are no overriding legitimate grounds for the processing.
• Your personal data has been processed unlawfully.
• The erasure of the personal data is necessary to comply with a legal obligation to which we are subject.

There is no right to erasure if, in the case of lawful non-automated data processing, erasure is not possible or only possible with disproportionate effort due to the special nature of the storage and your interest in erasure is low. In this case, the restriction of processing shall take the place of deletion.

4.4 Restriction of processing

You may request us to restrict processing if one of the following reasons applies:

• You dispute the accuracy of the personal data. In this case, the restriction may be requested for the period of time that allows us to verify the accuracy of the data.
• The processing is unlawful and you request the restriction of the use of your personal data instead of erasure.
• Your personal data is no longer required by us for the purposes of processing, but you need it for the assertion, exercise or defense of legal claims.
• You have lodged an objection pursuant to Art. 21 (1) DSGVO. The restriction of processing may be requested as long as it is not yet clear whether our legitimate reasons outweigh your reasons.

Restriction of processing means that the personal data will only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest. Before we lift the restriction, we have the obligation to inform you about it.

4.5 Data portability

ou have a right to data portability, provided that the processing is based on your consent (Art. 6(1) sentence 1(a) or Art. 9(2)(a) DSGVO) or on a contract to which you are a party and the processing is carried out with the help of automated procedures. The right to data portability in this case includes the following rights, provided that this does not affect the rights and freedoms of other persons: You may request us to provide you with the personal data you have provided to us in a structured, common and machine-readable format. You have the right to transfer this data to another controller without hindrance on our part. To the extent technically feasible, you may request that we transfer your personal data directly to another controller.

4.6 Objection

Insofar as the processing is based on Art. 6 (1) sentence 1 letter e) DSGVO (performance of a task in the public interest or in the exercise of official authority) or on Art. 6 (1) sentence 1 letter f) DSGVO (legitimate interest of the controller or a third party), you have the right to object to the processing of personal data concerning you at any time on grounds relating to your particular situation. This also applies to profiling based on Article 6 (1) sentence 1 letter e) or letter f) DSGVO. After you have exercised your right to object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

You may object at any time to the processing of personal data concerning you for direct marketing purposes. This also applies to profiling associated with such direct marketing. After exercising this right of objection, we will no longer use the personal data concerned for direct marketing purposes.

You have the option of informally notifying our agency of your objection by telephone, e-mail, fax or to our postal address listed at the beginning of this data protection declaration.

4.7 Revocation of consent

You have the right to revoke a given consent at any time with effect for the future. The revocation of consent can be communicated informally by telephone, e-mail, fax or to our postal address. The revocation does not affect the lawfulness of the data processing that was carried out on the basis of the consent until receipt of the revocation. After receipt of the revocation, the data processing that was based exclusively on your consent will be discontinued.

4.8 Complaint

If you believe that the processing of personal data concerning you is unlawful, you may lodge a complaint with a data protection supervisory authority competent for the place where you reside or work or for the place of the alleged infringement.

5. status and update of this privacy policy

This Privacy Policy is current as of March 12, 2021. We reserve the right to update this Privacy Policy from time to time in order to improve data protection and/or to adapt it to changes in government practice or case law.

If you have any questions or wish to exercise your rights of data subject, objection or revocation as described above, please feel free to contact us.

Wenn Sie Fragen haben oder von Ihren oben beschriebenen Betroffenen-, Widerspruchs- oder Widerrufsrechten Gebrauch machen wollen, nehme Sie gerne Kontakt zu uns auf.

betaSENSE GmbH
Rumphorstweg 60a
D-48147 Münster
Email: administration@beta-sense.online